CapEx Management
One home for every project, budget and approval.
Plan capital projects across every hotel, route approvals to the right people automatically, and reconcile every draw and invoice against the budget.
- BudgetShort, medium and long-term plans by project
- ApproveHotel requests routed by your business rules
- ForecastCash flow by project, by month
- ManageInvoices and draw packages, one submission
- Track & reportProject, hotel and portfolio level
Custom approval workflows
Approve CapEx requests based on your business logic
A GM calling about a broken boiler, an urgent email about luggage carts, a point-in-time tracker with endless version conflicts: that is how capital decisions have been made for decades. Singlepane replaces it with a request that carries its own bids, photos and backup, and routes itself to the right people automatically.
- Rules you define. By threshold, property, project type or funding source.
- Full backup. Bids, images, documents and notes attached to every request and every draw.
- Nothing gets lost. Reminders, an audit trail and a complete record for every project.
- General managerApproved · Sep 22
- Asset managerApproved · Sep 24
- Owner · over $150kPending · reminder sent
- Release fundsDraw from reserve
Rule: requests over $150k or outside the approved budget route to ownership.
Flexible reporting
Pivot and group budgets, forecasts and spend any way you need
Roll up capital investment by property, project, category, status, funding source or year. See approved budget, adjustments, approved requests, spend to date and what remains, in one view that is always current.
- Cash-flow forecasts. Monthly spreads by project with scenario management.
- Reserve tracking. Draws against FF&E reserves or owner-funded capital, reconciled to the project budget.
- Consolidate. See overall portfolio spending by project type, category, area of hotel, priority level and more.
- Harbor Point Resort$1.21M of $2.40M
- The Wexford$1.58M of $1.65M
- Canal Street Hotel$0.40M of $0.98M
- Summit Lodge$0.12M of $1.20M
Core functionality
Comprehensive tools for managing and approving your capital investments
Budget projects
Five-year capital budgets by project. Organize by category, hotel area, funding source, legal and brand requirements and other attributes. Spread budgets monthly with cash-flow scenario management and track adjustments between projects.
Requests
Review project bids, images, documents and other backup. Request funds in phases or all at once. A custom workflow builder sends each request to the right approvers, in the right order, by threshold, property or project type.
Draws
Submit project invoices pre- or post-payment for review and approval. Classify spend by asset type and depreciation schedule. Route draw packages for payment from escrow accounts or owner funds.
One platform
Explore the rest of Singlepane
Business Intelligence
Portfolio performance reporting, benchmarking and forward-looking analysis on one standardized reporting surface.
Contract Management
Every agreement, license and permit in one place. AutoAbstract abstracts each one with AI, and key date notifications ensure every renewal is strategic.
Debt Service
Rates, maturities and covenant tests calculated automatically, forwards and backwards. Get ahead of potential test failures before they happen.
AcquisitionsQ1 2027
Track deal flow, organize underwriting and run diligence, then migrate it all at close.
ScoutAI
Our built-in agent in the app, SMS, email and Teams, plus MCP connectors for Claude, ChatGPT and Copilot.
Office add-ins
Fresh Singlepane data in the Excel models, PowerPoint decks and Word memos you already build.
See your portfolio on one single pane of glass
Book a live demo with our team. We will walk through the platform using the questions your asset managers are asking today.